Your payroll is already run, but the packet still needs to be organized before handoff.
California certified payroll packet prep for small public-works contractors
Get one payroll week organized before your team signs and submits.
Send one project’s payroll exports, timecards, project details, any prime or agency instructions you already have, and backup records such as deduction details, fringe backup, or apprentice documents for one California public-works payroll week. PayrollPacket organizes them into a review-ready certified payroll packet with a visible-field issue list, backup checklist, and missing-items note. Your team reviews, decides, signs, certifies, and submits.
- Built for small California contractors and subs who already ran payroll for the week
- One project, one payroll week, customer-provided records only
- Visible fields checked for missing, unclear, inconsistent, or supporting-only items
- Backup checklist and customer-safe missing-items note included with each packet
Standard turnaround: 1–2 business days after complete records are uploaded
First packet + setup review: $295. Ongoing weekly prep from $195/week.
PayrollPacket provides administrative packet preparation only. We do not process payroll, determine wage rates or classifications, decide fringe, deduction, apprentice, tax, or legal issues, certify payroll, sign for your company, submit on your behalf, or guarantee acceptance.
Common situations
For contractors who have the records, but not a clean packet yet.
Start with one California public-works payroll week. We organize the packet from your records and flag the items that need your review before anyone signs or submits.
You won the job, ran payroll, and now need a clean certified payroll packet workflow.
Your payroll system has the numbers, but not the full packet, backup checklist, or issue note.
Timecards, fringe support, apprentice records, and project instructions are in different places.
You need repeatable packet prep without implementing a full certified-payroll software system.
How it works
A simple one-week packet workflow
1
Upload one week’s records
Send payroll registers, timecards or hours by worker, project details, DIR Project ID if available, and any fringe, deduction, apprentice, prime, or agency backup records you already have.
2
We organize the packet
We sort the records you provide, organize visible project and payroll fields, group backup documents, and create a missing, unclear, or inconsistent-items note for review.
3
You review, sign, and submit
You remain responsible for confirming payroll and project details, deciding unresolved items, signing or certifying, and submitting through your required workflow.
Best fit
For California contractors who already have payroll records.
- You already ran payroll for the week
- You have timecards, payroll summaries, or hours by worker and project
- You have project details and any prime, agency, or DIR project information available
- You need a review-ready certified payroll packet assembled from those records
- Your company will review, decide, sign, certify, and submit the final paperwork
Not a fit
Not payroll processing or compliance advice.
- You need someone to run payroll
- You need legal, payroll, or tax advice
- You need someone to choose wage rates, classifications, fringe treatment, or apprentice handling
- You need someone to decide whether a project is covered or exempt
- You need someone to sign, certify, submit, or represent your company
- You do not yet have payroll or time records for the week
What you send / what you get
Clear inputs. Clear output. No broad consulting.
PayrollPacket reflects the information provided by your company, payroll provider, prime contractor, agency, or adviser. Missing, unclear, supporting-only, or inconsistent items are flagged for your review.
You send
- Payroll register or payroll summary
- Timecards or hours by worker and project
- Project name, DIR Project ID if available, location, and week-ending date
- Prime, agency, or project instructions, if available
- Fringe, deduction, apprentice, trainee, or backup records, if applicable
- Any customer, prime, agency, or portal template you are required to use
You get
- Review-ready packet folder for one California payroll week
- Visible-field prep worksheet
- Organized backup checklist
- Missing, unclear, supporting-only, and inconsistent-items note
- Source-indexed packet structure for your records
- One clarification round included
You still do
- Confirm classifications, rates, fringes, deductions, apprentice details, and hours
- Approve the final packet
- Sign and certify through your authorized company process
- Submit to the required customer, prime, agency, or portal
- Resolve legal, payroll, coverage, or classification questions with your adviser, prime, agency, or payroll provider
Pricing
Start with one week. Continue only if it helps.
Standard turnaround is 1–2 business days after complete records are uploaded. Rush, correction-heavy, federal-overlap, or complex support weeks may require a separate quote or be outside launch scope.
First packet + setup review
$295
For one California project, one payroll week, one contractor entity, and up to 10 workers. Includes initial record review, packet organization, visible-field worksheet, missing-items note, and one clarification round.
Start intakeOngoing weekly packet prep
From $195/week
Weekly review-ready packet preparation for contractors that need consistent administrative support on a California public-works project after the initial setup packet.
Discuss ongoing supportStandard scope includes one California project, one payroll week, one contractor entity, up to 10 workers, up to 2 already-selected classifications per worker, and one clarification round. Multiple projects, federal-overlap form prep, missing project identity, owner/operator edge cases, correction-heavy weeks, special templates, rush requests, or incomplete records may require a separate quote or may be outside scope.
Included
Administrative packet preparation
- California certified payroll packet organization from records you provide
- Visible-field worksheet for one project and one payroll week
- Fringe and deduction backup organization where records are provided
- Apprentice or trainee document organization where records are provided
- Missing, unclear, supporting-only, and inconsistent-items note
- Packet folder naming and source-indexed record organization
Excluded
Decisions that remain with you
- Payroll processing
- Determining wage rates or worker classifications
- Fringe-credit legal analysis or deduction legality
- Apprentice ratio, program eligibility, dispatch, or compliance advice
- Legal, tax, HR, payroll, or labor-compliance advice
- Signing, certifying, filing, submitting, or representing your company
- Deciding whether added-classification, conformance, federal, or coverage procedures apply
- Contacting agencies, unions, apprenticeship programs, primes, or LCPs on your behalf unless separately agreed in writing
Incomplete records
We do not guess missing payroll or compliance details.
If records are incomplete, we place the packet in clarification status and send one consolidated question list. We do not guess missing classifications, rates, hours, fringe treatment, deductions, apprentice status, project coverage, filing obligations, or legal conclusions. You can provide updated records, decide how to handle unresolved items before signing/submitting, or ask us to pause the packet.
FAQ
Common questions
Do you process payroll?
No. Payroll must already be processed or ready from your payroll system or provider. We organize administrative certified payroll packet materials from records you provide.
Do you decide the correct wage classification or rate?
No. You, your payroll provider, prime contractor, agency, attorney, or other adviser must determine classifications, rates, fringes, deductions, apprentice handling, and legal obligations. We reflect the information provided in your records and flag missing, unclear, or inconsistent items for your review.
Do you sign or submit certified payroll?
No. We prepare review-ready packet materials. Your company reviews, signs or certifies, and submits through the required customer, prime, agency, or portal process.
Can you help with agency or prime templates?
Yes, if you provide the required template or instructions and the work stays within packet preparation. If the template requires legal, payroll, classification, fringe, apprentice, or coverage decisions, those decisions remain your responsibility.
What happens if my records are incomplete?
We send a consolidated missing-items list. We do not invent or assume missing payroll, classification, fringe, deduction, apprentice, project, or filing information.
Can you organize apprentice, trainee, fringe, or deduction backup?
Yes, where records or instructions are provided. We organize the documents and flag missing or unclear items; we do not determine eligibility, ratios, legal credit, deduction legality, classifications, or whether any special path applies.
Start with one week
Send this week’s records. Get a review-ready packet.
Start with one California public-works payroll week and one project. We organize the records, prepare the packet materials, and flag missing or inconsistent items before your team signs or submits.